Accounting Administrator
Warsaw, IN
Full Time
Entry Level
Join Our Team as an Accounting Administrator
Safe-Way Garage Doors is seeking an Accounting Administrator to support our manufacturing operations and accounting department. This role is ideal for an accounting professional with 2–4 years of experience in a manufacturing environment who enjoys balancing detailed financial work with cross-functional collaboration.
Reporting to the CFO, you will play a critical role in maintaining accurate financial records, supporting accounts payable and receivable processes, and ensuring timely and accurate transaction processing across multiple locations.
What You'll Do
Accounts Payable
- Perform three-way matching of purchase orders, receiving documents, and vendor invoices.
- Enter and process vendor invoices within the ERP system (Syspro experience preferred).
- Investigate and resolve invoice discrepancies with vendors and internal stakeholders.
- Prepare and process vendor payments, including checks and ACH transactions.
Accounts Receivable
- Apply customer payments accurately and timely.
- Process check deposits and credit card transactions.
- Generate monthly customer statements and assist with collection activities when needed.
Banking & Financial Administration
- Approve Positive Pay transactions.
- Support ACH payments and banking transfers.
- Assist with month-end closing activities and reconciliations.
- Maintain accurate accounting records and supporting documentation.
Customer & Administrative Support
- Assist walk-in customers with quotes, invoicing, payment processing, and parts sales.
- Answer incoming calls and direct inquiries appropriately.
- Order office supplies and manage incoming mail distribution.
- Support additional accounting and administrative projects as assigned.
What We're Looking For
Required Qualifications
- High School Diploma or GED required.
- 2–4 years of accounting experience within a manufacturing environment.
- Experience with:
- Accounts Payable
- Accounts Receivable
- Invoice processing and reconciliation
- ERP systems (manufacturing ERP experience strongly preferred)
- Proficiency with Microsoft Excel, Outlook, and Office applications.
- Strong organizational skills with exceptional attention to detail.
- Ability to prioritize multiple responsibilities in a fast-paced environment.
- Excellent communication and customer service skills.
Preferred Qualifications
- Associate's Degree in Accounting, Finance, or Business Administration.
- Experience using Syspro or similar manufacturing ERP systems.
- Knowledge of manufacturing purchasing and inventory processes.
- Experience supporting multi-location operations.
Why Safe-Way Garage Doors?
- Stable and growing manufacturing company
- Competitive compensation
- Comprehensive benefits package
- Paid Time Off and Company Holidays
- Medical, Dental, Vision, and 401(k)
- Opportunities for professional development and advancement
Safe-Way Garage Doors is an Equal Opportunity Employer.
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